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Send bulk email outlook how to#
In this article, we explain how to send a bulk email message in Outlook using Mail Merge. The mail merging involves preparing your main documents, creating a data source for your mailing list, defining the merge fields, linking mailing list to the document, saving and sending the personalized email messages. To send bulk email messages in Outlook using mail merge, you have to first use Microsoft Word to create several constant document that contains fixed contents ie body of the email and then add unique details for every documents like the name or address of the recipients which is usually borrowed from the data source like Outlook Contact, excel spreadsheet or access database. That being said, Microsoft Outlook can gain an advantage of the Microsoft Word’s capability to mail merge to send bulk personalized emails to many contacts. into the Word documents using a mail merge feature.
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Microsoft Word allows you to insert content from the data sources like an access database, excel spreadsheet, etc. Mail merge is supported by all the Microsoft Office programs.
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Basically, Mail Merge means to combine mail and document. It allows you to create a batch of personalized email messages from the letters and automatically fetches the address of the multiple recipients from the database in order to facilitate mass mailing. Mail Merge is a powerful feature supported within most of the applications. What is Mail Merge feature of Microsoft Word In other words, the mail merge makes each recipient of the email message the sole recipient. Unlike broadcasting email to a large number of people, the mail merge keeps the message same for several emails, but the name and address of the email are unique with custom details for each recipient. While there are many services offering a simplified way of mailing bulk emails, the best way to create a personalized email message is using Mail Merge feature of Microsoft Word with Microsoft Outlook. Additionally, preparing individual letters to many people consumes a lot of time. However, most of the email accounts support an only limited number of recipients per email message. Apart from business, there may be several occasions wherein you may want to send bulk emails invitations, newsletters and announcement letters to many addresses. An email marketing campaign is essential nowadays for advertising in order to reach a large list of clients and meet the organizational goals. Mass mailing is an important strategy in digital marketing used to increase sales and promote a brand.